IT became ubiquitous across all fields. Centralized policy management, compliance auditing and related concepts have emerged with Information technology in the recent years. Concerns about privacy and security of personal information, has been the driver behind the Acts that have been passed by legislatures round the world. Cloud backup and recovery systems have accelerated the need for proactive compliance. It is universally felt that entrepreneurial wisdom lies in planning in advance for compliance. Unwise moves include efforts at crossing “compliance bridges” on the fly.

Traditional systems were “on the fly” compliance systems by necessity. Legal mandates had not yet emerged and there was no compulsion to secure information available with the enterprise as much of the information resided in manual systems. Physical security of books ensured security of data. Even when IT invaded the organization, networks were largely in-house. LANs future compliance requirements were indeterminate. Every new compliance dictate that emerged automatically, resulted in large investments in infrastructure that included vendor specific single task tools. As such, these were not cost effective and did little to centralize information and security systems. Also, there was a belief that enterprises would never be asked to get compliance audits done.

Cloud backup and recovery systems — that have now emerged full blown — define new ways of achieving compliance with ease. A lot of forethought has gone into the cloud backup constructs and the entire structure of the cloud backup or recovery is based on integrating compliance with IT infrastructure. The entire cloud backup system—when instituted within the enterprise—provides a single window administration and management. All security tools are deployed at the central console and future demands and consequent system changes can be cascaded throughout the network from a central point. The Return on Investment (ROI) can be seen in all cost categories—people, process and technology. The timeframe for compliance or audit is vastly reduced. Real time change auditing and change reporting becomes possible. Legal liabilities are instantly discernable.

Compliance in fact, becomes the focal point of systems management. When new compliance requirements emerge, there is no need to rip and redesign the systems and employ software experts to modify or create tools that can help the organization meet the compliance requirements. There are no legacy software tools in the cloud and the software is constantly upgraded by the cloud backup vendor to meet the compliance needs of their customers.