A lot has been talked about the centralization of data in the cloud.  A lot of hype has been generated about the benefits that can be derived from centralization of databases in the cloud backup and recovery repositories. But is the hype true? Is centralization a necessity?

Pooling of information is the obvious and most important outcome of centralization of databases and applications in a single remote cloud backup server. Data from different computing devices, remote branches of the organization can be backed up into a remote central server and accessed by authorized personnel from anywhere, anytime and with any kind of device. Decision making becomes simpler as all kinds of consolidated and customized reports can be generated for the senior management for decision making. Sales teams and production teams can collaborate online or offline to evaluate market trends and work on related issues. Front office workers or mobile salesmen performing customer facing activities can have instant and controlled access to customer information for servicing customer requirements and fostering customer relationships.

Data deduplication is facilitated. Duplicates of files created by employees across the organization on their individual systems for ease of access and reference can be identified during the online backup process and eliminated during the backup process as duplicates of existing files. Incremental backups can be performed for changes effected to files without copying the entire file to the cloud backup repository and uniform version control systems can be put in place for all kinds of documents created anywhere in the enterprise. This will save several thousand dollars for the enterprise as available backup resources are optimally used.

Security and compliance gain focus. Data transmitted to the backup repository or stored in the remote server can be encrypted with an encryption key that is maintained centrally with the CIO or the senior management. Rights and permissions can be assigned to users in accordance with the policies of the enterprise. Data retention and records management can be supervised and orchestrated at the headquarters of the organization seamlessly and effortlessly.  Compliance mandates can be fulfilled with little or no effort on the part of the organization as cloud backup software builds automatic compliance into backup, recovery and storage.

Finally, disaster recovery processes are involuntary and routine. Customers can backup information continuously or as per schedule in line with the organizational requirements. Centrally backed up data is replicated multiple times to geographically dispersed servers for high availability and disaster recovery. Failover servers kick in seamlessly, if and when a server goes down and the user is hardly aware of the server switch over while he performs business operations undeterred or unaffected by the failure of the remote server. In the event of major disasters, data can be recovered within hours using bare metal restore options that are integral to cloud backup and recovery!