There is a lot of discussion around the Cloud and how it can help you redundantly, economically, and availably secure your digital assets, in addition to how you can scale. But, the real ground rules for data preservation, protection, and sustainability are framed when enterprises work towards understanding the digital assets they hold and struggle to build a framework for their digital collections in the Cloud.
It all begins with the identification and classification of digital resources. The identification and classification must happen before the data is transmitted to the Cloud backup service. The digital collection will be valuable (mission-critical) if it results in endowing the enterprise with new capabilities. A digital collection may be shelved if it has short term usefulness and does not justify the cost of maintaining it.
It follows that Cloud based digital collections must be made available to the users wherever they are and in the format desired by them, if the collection is to prove mission-critical. The objects, metadata and collections must be maintained within the context of their creation, but must also be available for the creation of building blocks that can be reused, repackaged and delivered at the point of request, in the format requisitioned. The process requires that the digital asset remains persistent, interoperable, reusable, verifiable, documentable and highly available. In short, the digital asset must be platform and application independent.
Interestingly, Cloud digital collection framework development is driven by imperatives of the Enterprise BYOD (Bring your own device) policy adopted by the organization. If BYOD is supported the enterprise must allow its users move into creative roles and enter into collaborative working arrangements using the data that is available to them online.
Since shared information is on the rise, the framework must have the built in flexibility to accommodate collaboration without compromising digital security. The Cloud based software must allow, control and monitor collaboration on digital assets while hedging it around with all necessary security protocols.
In short, the enterprise digital framework must maintain an overview of all the components and activities involved in the generation of the digital asset. It must identify precisely the resources that are available with them, are to be
acquired by them, and focus on the development of sound local practices for creating and managing digital collections. Stakeholder participation in the development of the best practices for digital collection sustainability must be treated as a given.