With any number of legal mandates stipulating that your data should be discoverable, e-discovery in cloud storage assumes importance. You cannot afford to sign up for a cloud solution that does not help you comply with extant legal mandates.
The term “e-discovery” is widely used today to refer to the process of accessing and reviewing information that has been stored electronically in local or remote servers by an individual or a business entity. It is legal imperative that all data that needs to be “e-discovered” is available, well maintained and accessible on demand from a single centralized repository. It follows that:
- The cloud solution must allow data residing in different computing systems to be consolidated and centralized in a single data repository.
- The data being transmitted over the Internet or at rest in the destination server is encrypted and not capable of being hijacked, modified or corrupted in any fashion by unauthorized entities.
- The data must be replicated on to a geographically dispersed disaster recovery server or backed up into local or remote servers to guard against loss due to natural or manmade disasters.
- The data must be protected from viruses and other malicious software that may corrupt it.
- Audit trials must be ‘always on’ and user activity logs must be maintained to track all kinds of user activity.
- If data is saved continuously or as per schedule, the data versions must contain time information in addition to version information.
- All changes made to the data must be “traceable” and the system must have the capacity yielding up specific versions of the data on demand. The search must analyze by keywords, date ranges and email domains.
- The system must index information as it flows in and must create sufficient metadata to facilitate “Search” for information. It must also create all necessary parent-child relationships that may facilitate data search.
- As data volumes grow and flow into the central repository, the system must intelligently de-duplicate it and preserve only one copy of it for future recovery.
- User friendly interfaces must be built into the system to facilitate “at-a-glance” view of document storage structures and paths.