IT leaders, who believe in shutting down rouge file sharing attempts, are fighting a failing battle. They need to understand that file sharing is an enterprise need and must be provisioned for. Some employees may be oblivious to the dangers of unauthorized file sharing, and others may do it in desperation. If BYOD is an enterprise policy, there is nothing the IT manager can do to stop employees from using third party tools to share business files and folders. Obviously, the enterprise needs an institutionalized solution that will give IT control over the ‘who, when, what, where, why and how’ of file sharing within the enterprise across networks.
However, choosing the right solution for your enterprise file sharing needs is not so simple. IT needs to know exactly what kind of file sharing they are looking at. A Cloud-only file sharing solution fits sharing into the Cloud. An enterprise-only file sharing solution fits sharing into the enterprise. A hybrid file sharing solution combines the benefits of both, and allows users share files on-premise and in the Cloud securely.
A hybrid Cloud file sharing strategy, if adopted, is often Cloud based with on-premise access. It fosters collaboration and interaction with no-compromise on security even when the sharing effort penetrates corporate firewalls. While the user may clamor for empowerment across networks, it allows IT administrators to maintain the necessary control over the process, and ensure that access does not create weaknesses in the security systems in place. They have the facility to allocate file permissions and restrict others from accessing or sharing files over the network. They acquire the capability of tracking files stored at different endpoints on the network and can ensure that locally stored enterprise information remains encrypted at all times. The resultant hybrid file sharing protocol is flexible, synchronized, fast, flexible and real time.
In short, hybrid file sharing provides IT with:
- Security and control over files, users and devices across the network
- Scalability of resources
- Integration with on premise storage
But, it is not only IT that benefits from hybrid file sharing technologies. Users enjoy an enhanced computing experience as hybrid file sharing permissions display extended drives as mapped local drives with one click access. The user continues to have (if permitted) access to mission-critical enterprise information from wherever they are, using whatever device they may desire, at any time of the day.