There are no shortcuts to success. It is true that you can go online with your data in three steps, but the usefulness or otherwise of the data you put online will be incumbent upon the amount of hard work you are willing to put in before you take the three steps. This logic does not require you to be a rocket scientist. A little bit of common sense is all that is required.
There are nine fundamental principles that have to be understood, appreciated and implemented if you want to have a valuable digital backup / collection of information, online.
Principle Number 1: The digital collection / backup should be created strictly in accordance with the data generation and development policy of the organization. This policy should be documented and built into the process of data generation, management and backup.
Principle Number 2: Elaborate descriptions of the data should accompany the digital assets so that users can discover the characteristics, scope, format, access rights, ownership or other significant information associated with the data. This will help in determining the authenticity, integrity and interpretation of the information that is stored in the Cloud backup repository.
Principle Number 3: The life cycle of the data must be clearly understood so that resources required for its maintenance is automatically allocated and data is archived when its active life ceases in accordance with the enterprise data management policies that have been input into the backup application interface.
Principle Number 4: Digital assets must be highly available for use. All impediments to its distribution and use must be removed and it should be accessible and available to those who are authorized to access it. The Cloud backup service must build the facility to replicate / mirror data into geographically dispersed servers and service the requests of the remote users from the nearest available mirror site to reduce latency of data delivery.
Principle number 5: The Cloud backup should safeguard and respect intellectual property rights.
Principle Number 6: e-discovery and monitoring the Cloud backup must be simple. Standard measures should be adopted for data backup, distribution and usage. Alerts should be generated whenever, unusual activities are initiated or unauthorized access is attempted.
Principle Number 7: The data should be interoperable and capable of recovery to same or similar hardware anywhere, anytime.
Principle Number 8: The backup should integrate users into its workflow.
Principle number 9: The data should be sustainable over time.