Backup planning begins with an understanding of what the organization wants backed up, at what frequency and how accessible it wants the backup to be. For instance, mission-critical current data may have to be backed up continuously. Data backup configurations may have to be tweaked to automatically archive data that is no longer defined as “current”.

Backup need not always refer to a full backup of data. Data can be seeded to the local or Cloud backup server initially over the network and every subsequent backup can be a backup of incremented, changed or differentiated data. In other words, backup can be full, incremental or differential.  Incremental or differential backup can be scheduled to run continuously, daily, weekly or monthly depending on the volume of data that is generated by the business.  Continuous backup offers the maximum data protection to the organization.

CIOs can select their backup options and prioritize on them.  A one-click system backup capability is a tool that is available with most Cloud backup system and is convenient for those who want to make a full system backup instantly.  Open file backup is a backup option that can be configured to operate in the background in situations where the file evolves and is modified throughout the workaday and continuous backup has been ordered.  A complete system backup option can be selected if the organization would like to ensure the recovery of the complete system in the event of a disaster. This type of backup is also known as an Image backup.  A copy of the entire hard drive, including the operating system, system registry, device and software drivers, applications, and user folders are saved and backed up to the remote server in the Cloud. Snapshot or image technology may be used.

Acquisition of the right kind of backup capabilities would mean the acquisition of specialized tools that are essential for secure backup.  Compression tools reduce the size of the data traveling over the network and saves on bandwidth. The same can be said for de-duplication tools, which reduce the volume of data by removing duplicate records and files from the data set selected for backup.  Tools for password protection, user management and encryption tools are essential to ensure that no unauthorized person gains access to the data stored in the backup repository.  Logs and alerts also help administrators track unusual activities on the network and prevent any potential data breaches that may occur.