Digital asset management systems in the cloud are becoming sophisticated. Online presentation applications and digital management systems are often combined to create organized collaboration across the enterprise.
At the core of this asset management system is the cloud store that is fed by agent-based or agentless applications installed at the client end. Users can upload the SSL encrypted file into the store and use the file sharing utility to upload or even drag and drop files into the store and organize the account. The cloud-based file sharing system, with the project management utility, then, links into this store with stylish, interactive options for broadcasting or sharing content with collaborators.
Security cannot be compromised in file sharing and collaboration. Cloud service providers build robust features for securely sending, receiving and sharing confidential files. The cloud-based file sharing applications are private by default. User settings determine user privileges and access privileges to the file. A broad set of deployment options are integrated into the system to provide flexibility while demonstrating compliance. Organizations can choose the format that best suits their business requirements. The deployment configurations can be on premise or off premise; public, private or hybrid clouds within a FIPS 140-2 supported environment. They can be mixed and matched with multi-site installations or installed as a single site solution.
The process of collaboration requires a simple software download and a rapid enterprise wide deployment. When files need to be shared, the authenticated user must set a username and password for the selected files and forward the link to the collaborator. Alternately, FTP sharing applications may allow guest users to see professional file formats from within the presentation interface of the cloud service provider. The viewers can comment alongside each file or download the files to their own desktops.
Some cloud-based collaboration applications may include email notification triggers that warn the collaboration-initiator that the other party has downloaded or viewed the file or has made comments on the file. Files that are collaborated on can be viewed as a list, a thumbnail or a 3D wall. Guest user interfaces can also be branded. The sharing and collaboration applications also support online video tools, MarCom software or Photoshop tools and the document sharing applications support multiple professional file types so that collaborators have not difficulty in viewing different file formats.