Ultimately a systematic approach to Cloud computing and backup pays dividends.  The process synergizes the components and ensures that data is not lost or corrupted in transition from the local to the remote server. It aligns IT with business objectives, provides adequate security in daily business transactions, and promises compliance with government regulations and legal mandates. Powerful tools are provisioned with the Cloud backup services to deliver user friendly and transparent processes, resulting in robust systems. Applications are rationalized, efficiency and costs savings are assured.

The starting point for systematization of the Cloud backup process is the identification of the system components. This involves process review, application review, data review, and hardware review. Organizations will have to undertake these reviews as a onetime process to manage the transition. The costs of the review must be evaluated against the backdrop of the understanding that operations and management of applications on site consumes about 75 to 80 percent of the allocated IT budget annually and these costs will be avoided, saved once the reviews have been completed.

Experience shows that systematization and rationalization of the Cloud backup is driven by an honest evaluation of information flow patterns. Information flow is enhanced when it is studied in conjunction with business process improvements. Data flows are rationalized when synchronized with organizational policies. Strong project management, ongoing portfolio management and business driven vigilance are critical to the success of this exercise. The rationalized data when uploaded to the Cloud backup will deliver highly focused data/application.

Application rationalization assumes that the organization is in a position to select applications on the basis of business priorities for Cloud backup operationalization and has the capability of managing the value of existing and proposed applications. The process involves application inventory, application evaluation and transformation based on recommendations made by technical teams that are involved in the transition to the Cloud backup.

The systematization helps identify the best course of action, retire redundant applications, upgrade or maintain efficient and effective strategies. The benefits of systematization will be realized as more money is freed up for new investments, future application purchases are minimized, redundant applications can be eliminated, standards can be enforced, training requirements can be reduced and the governance framework allows follow through on application decisions. Record keeping becomes centralized and compliance to legal mandates becomes automatic. As an indirect benefit, the organization becomes closer knit and organizational confidence is boosted.